When businesses look to motivate their teams, the focus often lands on salary, bonuses or large-scale perks.

However, trivial benefits are also available and can often be a more cost-effective tool.

Used strategically, they can help you strengthen workplace culture without triggering additional tax or National Insurance (NI) costs, as long as the rules are followed.

What are trivial benefits?

A trivial benefit is a small perk that is completely exempt from Income Tax and National Insurance, provided it meets all of the following HMRC conditions:

• It costs you £50 or less to provide
• It is not cash or a cash voucher
• It is not a reward for work or performance
• It is not mentioned in the employee’s contract

You also do not need to report it to HM Revenue & Customs (HMRC), unless the benefit fails to meet even one of these criteria.

However, trivial benefits cannot be provided through salary sacrifice arrangements.

If they are, the exemption does not apply, and you will need to report the higher of either the cost of the benefit or the salary given up through a P11D form.

The role of trivial benefits in workplace culture

Small, well-timed gestures can leave a lasting impression.

A non-cash gift under £50, such as a birthday treat, coffee shop voucher or cinema ticket, shows thoughtfulness without breaching tax rules.

These perks remind employees that they are valued as individuals, not just as part of a payroll.

Limits for company directors

If you are a director of a close company (generally one run by five or fewer shareholders), trivial benefits are still available, but there is a cap of £300 per tax year per director.

This cap also applies to benefits given to members of the director’s household or family.

Maximise the impact, not the cost

Trivial benefits are a rare opportunity to reward staff with no tax burden and minimal admin, provided the rules are respected.

Keep accurate records of what you provide, and be cautious not to exceed limits or bundle these benefits with contractual obligations.

By weaving trivial benefits into your employee reward strategy, you can build morale while staying compliant.

Not sure if your staff perks meet HMRC’s criteria? Contact our expert team today for clear, practical advice on trivial benefits and tax-efficient staff rewards.